Supplier Edi

EDI Reference

EDI represents Data Electroniques Echangent, and is used for more than 30 years in the different industries Al on the world. When EDI began first there was not Internet and the communication between the computer devices principally was limited to the telephone line. The businesses of the Industries of Food began using EDI because of the strength of time and man that saves, and also to reduce errors as the human done of ordinary one when they create data. EDI is done files and is basically a manner to transfer files in a structure format consented on by some norms (X12, EDIFACT) Between the different businesses.

Every file has a format of file/structure and this format called the Series of document or Transaction, and the entire objective of these formats of file is that the receiver will know to read the file when it obtains it. There are a lot of types of document. The most popular one EDI informs for X12 are:

aec 850 which is a purchase Bill

aec 810 which is a Bill

aec 997 Recognition.

In the order for a business to send the purchase bill to the Supplier/Salesman, the two businesses, sometimes called Echangeant the need of Partner to the installation their System of EDI to recognize the sender. Every sender is begins recognizing by a unique ID that the business and it Echangeant the Partner consents on, for example INOPPORTUNE the Number, and then they can begin the documents of EDI sending to each other. The manner that it works is that the sender/buyer will send an EDI 850 inform to the supplier. After the supplier receives the bill of purchase of document, the EDI of supplier sends back automatically to the sender a 997 documents of Recognition if the sender will know that his order was received with success. After the supplier fills the order it sends another document of EDI, but this time this is an EDI 810 documents that are a Bill. When the Sender/Buyer receives the Bill his system of EDI sends automatically a Recognition that uses the EDI 997 inform that they obtained the with success of Bill. Since today this all does electronically without the human intervention, the Bill of purchase and the Bill is less probable to have errors. Some businesses today, connect their system of EDI to their system of ERP, therefore every bill of purchase that they obtain, enter right away into the system of ERP, Explaining the system, update the items of warehouse inventory future, something that can eliminate doubles orders by error, and eliminate loosing bills it purchase and the Bill in paper.

There are the norms also of different EDI. The norms of EDI are the format of basically different file for the same document regulated by the different organization. Today the norm the done more use is X12 and everywhere is used in the world especially in the United States and Canada. Of more there is the EDIFACT that is just as the X12 but has his own format of file for the same type of documents (c.-a -d. Bills it purchase and the Bill) but especially is used in Europe. The documents of THE EDI more POPULAR for EDIFACT are:

aec ORDERS

aec INVOIC (This is not an error, his really written one without an "E" to the end)!

With hope a day that they will be united in a norm that everywhere is accepted in the world.

Every Year there is the new version of EDI that goes out and published by the parent organization that is ASC X12 And of ordinary one there are changes minors to the current documents and the sometimes new documents, therefore if your to be going to choose a solution of EDI, assure itself that that itself in accordance with preceding the very version or at least the very version that you use + all the versions that your commerce partner uses. Because most of the changes are minors, even if you use the oldest version, your software of EDI should be able to treat the documents that it was configured at first to treat, but in certain cases could obtain you from the messages of error of the format of file no one or the segment no one or the element no one.

The structure of file of X12 OF EDI is done four levels:

1. ISA - the Echange Segments

2. GS - the Group Segments

3. ST ae" Segments Transaction

4. The transaction Segments for specific ST

If that we obtained here a tree view that seems of this:

ISA

GS

ST

G50

G72

ITSELF

GE

ISE

ST has multiple segments

GS can have one or more of Transactions

ISA can have one or the segments of more of Group

ISA, IEA GS, GE ST and was called the Segments of Check where all the segments in the ST are called Segments of Data.

The sample of EDI 810 documents:

ISA*00* *00* *08*9251730000 *12*7142569388T *050215*1514*U*00401*000005132*0*P*>~

GS*IN*2137279234*7142569388*040713*1514*000000001*X*004010UCS~

ST*810*0001~

BIG*040713*1001*040625*P89320~

N1*BT*ACME BUSINESS OF DISTRIBUTION~

N3*P.O. THE BOXING 33327~

N4*ANYTOWN*NJ*44509~

N1*ST*THE CORNER STORE~

N3*601 FIRST STREET~

N4*CROSSROADS*MI*48106~

N1*RI*SMITH COMMERCIAL SOCIETY~

N3*900 EASY STREET~

N4*BIG CITY*NJ*15455~

PER*AD*C.P.JONES*TE*6185558230~

ITD*01*3*2**10~

IT1**3*CA*12.75**VC*6900~

IT1**12*EA*.475**VC*P450~

IT1**4*EA*.94**VC*1640Y~

IT1**1*DZ*3.4**VC*1507~

TDS*5111*~

CAD*M****CONSOLIDATED TRUCK~

CTT*4*20~

SE*21*0001~

GE*1*000000001~

IEA*1*000005132~

A more near to look at one of the Segments of Data:

BIG*040713*1001*040625*P89320~

Every party between the asterisk sign called Eledment and the asterisk separates the elements of one another. In the other cases, there could be a different character that separates the Eledment of one another. The same goes for the~ that is the Terminateur of Segment.

The~ the said sign the system of EDI when the segment finishes.

The first brands, BIG, say that the EDI that this segments is a question of, in this case BIG to say the system that this 'Begins the Bill of Segment'

The second brand, 040713, is the date back to formatted Bill as YYMMDD, that is the Months of Year and the Day, therefore in this case Dates back to it Bill would be July 13 2004

The third brand 1001, is the Number of Bill.

The fourth element 040625, the date assigned by the buyer to buy the order.

The fifth element P89320, Buy the Number of Order for this Bill.

The BIG segment of data has more elements, but not all steps must be used. The ASC X12 defines in particular which element is obligatory and that are optional.